Waching daily Jan 3 2019

Hello and welcome to the tutorial on how to update your Home and Community Based Services Online Attestation Form.

My name is Dan Goldstein and I will be guiding you through this tutorial.

This tutorial is designed for providers who have already submitted their initial attestation

and need to update it to reflect their ongoing progress.

This tutorial will cover the following topics: Part 1: Logging back in to the online form

Part 2: Updating your attestation responses Part 3: Adding attachments

Part 4: How to submit your attestation

If you want to advance this video to a specific topic, the time stamps are as follows:

Part 1: Logging back in to the online form – 1:00

Part 2: Updating your attestation responses – 4:46

Part 3: Adding you attachments - 6:39

Part 4: How to submit your attestation – 10:15

Let's get started with our first tutorial: logging back in to the online form.

The first thing you need to do is have a few things ready to use for your login.

First, make sure you have your license or HF ID number available.

If you are not able to find this, find the confirmation email you received when you submitted

your initial attestation.

This email confirmation includes your license or HF ID number, as shown on this slide.

Next, you will need the email address you used when you submitted your initial attestation.

Your confirmation or submission was sent to the email address you entered into the form.

So, again, you can use that email confirmation to verify the email address needed to log

in to the form.

Once you have this information ready, open a browser and go to the following URL:

https://edocs.dhs.state.mn.us/lfserver/Secure/DHS-7176-ENG

This URL will bring you to the online attestation form, which has the Minnesota Department of

Human Services logo in the upper left-hand corner and then this title in the middle:

Home and Community-Based Services (HCBS) Provider Attestation.

Scroll to the bottom of the page and click on the button in front of

"Update a submitted attestation."

Once you click on the button, notice that additional fields and information appear at

the bottom of the page.

Click your cursor into the field labelled "License or HF ID" and then type in your

license or HF ID number.

Then click your cursor into field labelled "Email Address" and enter the email address

that you used for the setting that matches the license or HF ID number.

Finally, click on the "Lookup" button.

If your license or HF ID number is not accepted, you will receive an error notification.

If you are not able to proceed to the next page, recheck that your number and email match

the confirmation email received after submission.

If you are still unable to enter a valid number and email combination that matches the one

used in the initial submission, please send us an email.

Do NOT start a new attestation.

Send an email to hcbs.settings@state.mn.us.

That is: "h-c-b-s-dot-s-e-t-t-i-n-g-s-@-s-t-a-t-e-dot-m-n-dot-u-s."

Use the subject line: "Updating attestation assistance needed."

Please include your provider ID, email, submission date, provider name, the setting address,

city, phone number, and the provider service type at the setting.

Once you have your number, go back to the online attestation form and click your cursor

into the field labelled "License or HF ID" and type in your license or HF ID number.

Then click your cursor into the field labeled "email address" and type in the email

address used for the initial attestation form.

Then click on the "Lookup" button.

If your license number and email address are recognized, a new button that says "Start Attestation,"

will appear in the lower-right hand corner of the page.

Click on this button to update your attestation.

You will now be on the next page of the online attestation form.

This is the "Provider Information" page.

You will notice that this page is completed with the information you submitted

for your initial attestation.

From this point, you can continue through the attestation form.

We will now move on to updating your responses in the online attestation form.

If you have just logged in, you will be starting on the "Provider Information" page of

the online HCBS Provider Attestation form.

Use the "Previous" and "Next" buttons or the table of contents drop-down menu at

the top of the page to navigate the form.

For purposes of this tutorial, I am going to use an example of how to update the response

for Question number 10 in the form.

Using the table of contents menu, located at the top of the page, let's navigate to

Question number 10.

First, click on the down arrow on the far right-hand end of this box so that it will

open the drop-down menu with the table of contents of the form.

Go ahead and click on the line, "Day and Residential – Q10, Q11."

This will take you directly to the correct page in the form.

When you get to this page, you will notice the information you already submitted for

your initial attestation.

To update this information, simply click on the button that reflects your current status.

For example, for Question #10, if you had indicated that you "Do not yet comply,"

for your initial attestation, then that button will already be checked.

If you now comply, simply check the button in front of the line that says, "Comply."

If you are selecting "Comply," be sure to also complete the information about the

documents you will be submitting.

For example, for Question #10, you would indicate the page numbers for the relevant documents.

You can navigate the form and update your response to reflect your current status.

When you are done updating your responses, you can click on the "Submit Attestation"

button at the end of the form on the last page. However, you add to add an attachment

before you exit, which we cover in the next section.

Ok, so we've shown you how to log in and how to update your responses.

Now let's walk through how to add attachments.

Let's pause for a moment and talk about why and when you will be adding attachments.

Most of the questions in the attestation form require you to provide documentation to show

you meet the new requirement.

So, you will need to add this documentation as attachments to your online attestation.

You can add attachments at any time.

However, attachments will only be saved when you click on the "Submit Attestation" button.

Attachments will not be saved if you click on the "Save & Exit" button.

At this point in the process, since you are updating your initial attestation, you should

only use the "Submit Attestation" button.

Let's jump in and look at the details.

First, navigate your way to the "Attachments and Save or Submit" page of the form.

Remember you can use the drop-down menu at the top of the page to jump right to this page.

Before you add your attachments, it is a good idea to have them saved somewhere you can

easily find them on your computer.

Although the documents you previously uploaded will not be on this form, they are in your

file and do not need to be resubmitted.

Once you have your documents ready, go ahead and click on the "Attach Required Documents" button.

This will bring you to a new page within your browser.

From here, you can add files by accessing your computer.

In the left-hand column, there are several buttons.

We will begin by clicking on the "Add File" button.

This will open a dialog box of your file manager.

Depending on your computer and your file manager, your screen may be different than what is

in this video.

Regardless, you should be able to navigate your file manager to find the first file you

want to attach.

In my example, I am selecting a file named, "Example – Funds and authorization form."

If you have more than one file in this view, you can select multiple files at this point.

Once you have selected your file or files, click on "open" in the dialog box.

The dialog box will close and you will now notice another smaller dialog box.

The file you just selected will be in this dialog box.

In my example, the file "Example – funds and authorization form" is in the dialog box.

To complete the process, go ahead and click on the "Add" button in the lower right-hand

corner of the dialog box.

To add more files, repeat this process.

When you are done adding your files, click on the "Finish" button at the top of the

left-hand column.

This will bring you back to the "Attachments and Save or Submit" page of the attestation form.

The documents you attached will be in the "List of attached documents" section on this page.

Now, you need to assign a document type to each document you attached.

To do this, click on the down arrow of the drop-down menu next to your document and select

the appropriate document type.

In my example, I am selecting "Funds and property authorization or money management form"

for my "Example – Funds and authorization form" document.

Remember, you must select a document type for each attached document!

When you are done, you must select "Submit Attestation" at the bottom of this page

in order to save these attachments.

If you select "Save & Exit," these attachments will not be saved.

Let me repeat that… if you select "Save & Exit," these attachments will not be saved.

So, as I mentioned at the beginning of this section, only use the "Submit Attestation"

button as you are updating your attestation.

We will be covering how to submit your attestation in the next section.

We have touched on a few elements of this topic already, but let's focus now on

how to submit your attestation.

The key thing to keep in mind is that because you are updating your initial attestation,

you should only click on the "Submit Attestation" button.

Do not use the "Save and Exit" button.

Let's review how to submit your attestation.

You will need to add all your attachments to demonstrate that you meet the new requirements.

The details on how to add these attachments was covered in the previous section.

Once you have updated your responses and added your attachments, you are ready to click on

the "Submit Attestation" button at the bottom of the form.

You will receive an automatic email

confirming that the system has received your submitted attestation.

You can also come back to the form and update your responses and you can submit your attestation again.

We encourage you to update your attestation with your ongoing progress.

Thank you for taking our Updating Your Online HCBS Online Attestation Form Tutorial.

If you have additional questions about using and navigating the online form,

please send them to hcbs.settings@state.mn.us.

That is "h-c-b-s-dot-s-e-t-t-i-n-g-s@s-t-a-t-e-dot-m-n-dot-u-s."

Should the need arise, we will add additional tutorial topics in the future.

For more information on Home and Community Based Services, visit our webpage at mn.gov/dhs/hcbs

Thank you!