Welcome, everyone, to the Department
of Justice Office for Victims of Crime webinar for Purpose Area
6--
Children's Justice Act Partnerships
for Indian communities.
My name is Kristina and I will be your moderator for today.
It is my pleasure to turn things over
to our subject matter expert from the Office of Victims
of Crime--
your presenter today will be Yolanda Curtis Gibson.
Hi, everyone, and thank you for joining us.
As mentioned previously, this is the US Department
of Justice's webinar for the fiscal year 2019--
Coordinated Tribal Assistance Solicitation Purpose Area 6--
Children's Justice Act Partnerships
for Indian Communities Program.
Throughout this presentation, you
can hear me refer to the solicitation at CTAS
and this Purpose Area 6 as CJA for short.
Again, my name is Yolanda Curtis Gibson
and I am a Children's Justice Program specialist
within the federal international and tribal division
at the Office for Victims of Crime, which
I'll refer to as OVC for short.
Over the course of this webinar, I
will provide an overview of OVC and the CTAS solicitation,
a description of Purpose Area 6, and an overview of application
requirements and how to apply for funding under this purpose
area.
I will also provide some key tips
for creating a great application.
In this first section, I'll provide an overview
of OVC and our role in assisting victims
within tribal communities.
OVC is charged by Congress with administering the Crime Victims
Fund, which is a major source of funding for victim services
throughout the nation.
Through the Crime Victims Fund, OVC
supports victims in tribal communities, state victim
compensation and assistance programs, training,
technical assistance, and information resources,
victims of international terrorism
and mass violence both here--
at home in the US--
and abroad, victims of human trafficking, and national scope
demonstration and service projects.
I mentioned previously OVC supports
victims in tribal communities through a number of programs.
Some of those programs include the Developing Future Victim
Specialists and Country Programs, the Tribal Mapping
Resource Project, training and technical assistance
for tribal grantees, the tribal community wellness
center, and two purpose areas through the coordinated tribal
assistance solicitation.
Those are Purpose Areas 6 and 7.
I should also note that our American Indian/ Alaska Native
Training and Technical Assistance Program providers
are Fox Valley Technical College and Unified Solutions.
If you are awarded OVC funding under CTAS this year,
one of these organizations will be your designated training
and technical assistance provider.
For more information about OVC and other grant opportunities,
please visit the OVC website at OVC.gov.
In 2010, the Department of Justice
launched a coordinated tribal assistance solicitation,
or CTAS.
This was in direct response to concerns raised
by tribal leaders regarding the department's grant process
and how it did not provide the flexibility tribes needed
to address criminal justice and public safety
needs in their communities.
Through CTAS, federally recognized tribes
and tribal consortia are able to submit a single application
for most of the Justice Department's tribal grant
programs.
The department designed its comprehensive approach
to save time and resources and to allow
tribes and the department to gain
a better understanding of tribes' overall public safety.
CTAS is not a program, but an overarching structure
under which tribes can apply for up to 10
separate grant programs through one single application.
Again, CTAS is made up of 10 different purpose areas which
are listed on your screen.
Applicants may apply for funding under the purpose area
that best meets their tribe's concerns related
to public safety, criminal and juvenile justice, and the needs
of victims or survivors of domestic violence, child
abuse, sexual assault, and other crime.
Applicants may apply under as many purpose areas as needed
to address the concerns within their community.
There are three purpose areas that solely focus
on serving victims of crime.
The first is Purpose Area 5, which is funded by the Office
on Violence Against Women--
or OVW-- and is a separate office from CTAS.
As noted on your screen, OVW focuses
on improving the criminal justice system's response
to violence against women.
The other two purpose areas that focus on serving crime victims
are the two OVC-funded purpose areas--
Purpose Area 6, about which today's presentation will
focus, and Purpose Area 7--
and that webinar took place this past Tuesday.
As mentioned previously, today's presentation
will provide more in-depth information on Purpose Area 6.
OVC expects to make approximately six awards
of $450,000 each under this purpose area.
Each award will be for a three-year period
starting October 1st, 2019 and ending September 30th, 2022.
So as I mentioned earlier, CTAS has 10 different purpose areas.
Each of those purpose areas may have different eligibility
requirements.
However, under Purpose Area 6, the following applicants
are eligible to apply.
They are federally recognized tribes
as determined by the Secretary of the Interior, Alaska
native villages and corporations, tribal consortia
consisting of two or more federally recognized tribes,
and tribal designees-- provided that if you
are a tribal designee you may a current tribal resolution
or another legal enactment from the tribe as part
of your application.
Now this is important to note--
applicants who received Purpose Area state
funding in fiscal year 2017 or fiscal year 2018
are not eligible to apply for fiscal year
2019 Purpose Area 6 program funding.
Now I want to talk a little bit more
about the Purpose Area 6 goals and objectives.
By providing funding through the CJA program since 1989,
OVC has worked with tribal communities
to enhance their capacity to address the needs of child
abuse victims.
Through this program, tribes have an opportunity
to intervene in the cycle of abuse and trauma
that keeps so many native children from thriving.
Ultimately, the goal of the CJA Purpose Area 6 program
is to provide funding, technical assistance, and training
to help American Indian and Alaska Native
communities develop, establish, and operate programs designed
to improve the investigation, prosecution,
and handling of cases of criminal child abuse
and neglect.
This purpose area places a special emphasis
on child sexual abuse cases and handling them
in a manner which lessens trauma for child victims,
supports comprehensive and coordinated
multidisciplinary responses to child abuse victims,
and provides trauma-informed services
to these victims and their non-offending family members.
So on this screen, you'll see some allowable activities
that can be funded under CJA.
Some of these activities include staffing and fringe benefit
costs--
these can be for dedicated prosecutors, specialized law
enforcement investigators, child protection services personnel,
forensic interviewers, case managers,
clinical mental health professionals,
pediatric sexual assault nurse examiners or SANE nurses,
and other allied professionals.
All personnel must be clearly linked to victim assistance
program activities and justified in your Purpose Area narrative.
In addition to supporting personnel,
funding may be used to provide victim assistance services that
are linked to the child's victimization,
as well as services for their non-abusing family members.
Some victim assistance may include, but is certainly
not limited to, developmentally appropriate trauma
informed counseling for individual victims,
counseling for secondary victims,
such as siblings or grandparents, family therapy,
group therapy, case management services, aide
with participating in traditional healing
ceremonies or other cultural activities,
assistance with food, clothing, and transportation costs,
emergency shelter services, assistance with crime victim
compensation claims, and medical and dental care.
I will note that costs solely associated with prevention
activities are not allowable.
But we do allow for funding to be used for outreach
and awareness, and that can include the creation
of public service announcements, posters, brochures,
fact sheets, the development and distribution
of written response protocols, policies and standard operating
procedure manuals that promote trauma-informed approaches.
So we'll continue highlighting some allowable activities that
can be funded under CJA.
These include cultural and traditional practices.
We encourage you to incorporate cultural and traditional
practices in your proposed activities.
These, for example, can include smudging, sweat lodges,
or other traditional healing ceremonies
for victims of child abuse and neglect
and their non-abusing family members.
You can pay for general office supplies
for your program to operate-- those are things like pens,
pencils, toner ink, et cetera.
You can use funding to enhance your existing
equipment and technology or to purchase new equipment
and technology for this program.
And that might include supplies for play therapy,
forensic interview recording equipment, digital cameras,
rape kits, medical equipment for a pediatric SANE program--
sexual assault nurse examiner program--
office furniture and equipment such as printers and scanners
or child-friendly furnishing, materials
for traditional crafts.
You can also purchase a vehicle for your program's staff
to provide transportation for client services that
are directly connected to your client's victimization.
You can also use funding to pay for travel and training.
Please note that funding can be used
to fund grant-funded staff to training or conferences that
are relevant to the handling investigation
and prosecution of child abuse and neglect cases.
Your budget must include funds to attend at least three
OVC-related training--
one for each year of the grant.
And those are the Indian Nations Conference,
the new grantee orientation-- which is usually held
in conjunction with the Indian Nations Conference,
so there'll be--
for year one, you should budget for a new grantee orientation
and Indian Nation Conference combined, usually
held in the same location--
your OVC regional training, and then another Indian Nation
Conference as the Indian Nation Conference
is held every other year.
Please note that this is just an overview
and that additional information about what
can be funded under this award is listed in the solicitation
starting on page 28.
On this screen, you'll see some activities that Purpose Area 6
funding cannot be used for.
It cannot be used to pay for costs associated with services
for criminal offenders, services that focus solely on crime
prevention activities-- so activities before abuse
occurs--
or on construction.
On this screen, you'll see some examples
of projects that can be funded under CJA
and have been funded under CJA.
And they include a CASA program--
a Court-appointed Special Advocate--
child forensic interviewer, pediatric SANE nurses,
special crimes against children investigators or prosecutors,
and child advocacy centers.
If your proposal does not include prosecution
or investigation activities, we strongly
encourage you to apply for funding under Purpose Area 7,
as Purpose Area 7 can be used to provide services
to victims of all ages, including children
as long as it does not include criminal prosecution
or investigation activity.
So if you are awarded, you'll be required
to submit four deliverables to OVC within the first 18
months of the award.
Those are the community needs assessment, the privacy
certificate, strategic plan, and logic model.
The community needs assessment is
used to identify gaps and other issues in your community's
current response to incidents of child abuse and neglect.
The privacy certificate describes
how you will protect the privacy of individuals who participate
in your community assessment activities
and the confidentiality of the data
that is collected as a result of the assessment activities.
The strategic plan establishes long-term priorities,
directs resources towards achieving specific goals,
and strengthens your programming for victims
of child abuse and neglect.
And, finally, the logic model is used
to aid in evaluating the effectiveness of program
planning activities as you work to implement
your strategic plan.
As many of you already know, if you receive grant funding
under this program, you'll be required
to report on your grant activities.
You will be required to submit performance measures
data on a quarterly basis.
You're required to submit certain sections
within the performance measurement tool.
Those are section six related to strategic planning and section
seven on victim services.
If you receive funding, please note
that you will receive training on how to use the PMT.
In addition to the quarterly performance measures data
reporting, you will also be required
to submit semi-annual progress report
and quarterly financial status reports.
Upon award, OVC will assign you to one
of two technical assistance providers
and they are Unified Solutions Tribal Community Development
Group and Fox Valley Technical College.
On this screen, you'll see some examples of services
that they provide, including assistance
with completing the grant deliverables that I mentioned,
offering training opportunities that are customized
to your program or your community needs,
and assisting with community engagement, among other things.
When you are developing your budget,
remember that the TTA providers can often provide services free
of charge.
I encourage you to think about this as some funding
that you may have initially thought
about allocating for outside training might
be put to another use.
So now I'm going to tell you a little more
about the application requirements for this program.
The solicitation opened on November 27, 2018.
You can find the solicitation using the link on your screen--
justice.gov.trib al/opensolicitation.
And please note that the deadline for applying
is February 26, 2019 at 9:00 PM Eastern time.
There are three documents that absolutely
must be included in your application in order
for your application to move forward for consideration.
Those are your tribal community and justice profile--
which is what 30% of your application is for--
the Purpose Area narrative for each individual purpose area
for which you are applying--
and that's worth 55% of your score--
and the budget detail worksheet and narrative, which
is worth 15% of your score.
If you do not submit any of these three documents,
your application will not be considered for funding.
If you'd like more information about the requirements
for these three documents please review section D of this year's
CTAS solicitation.
So the Tribal Community and Justice Profile,
which I mentioned is 30% of your score,
is rated based on how well you respond to each of the five
questions and how the responses demonstrate
your need for funding.
It's designed to enable you to describe
your community's strengths, resources, challenges
and needs.
If you need more information about the requirements
related to this particular document,
you can access the CTAS application resource guide.
Please note that when you are completing the Tribal Community
and Justice Profile, you can enter as much or as little text
as you need to fully describe your community as
long as the total number of pages
for the entire tribal narrative profile
does not exceed 10 pages.
Remember that the individuals reviewing the application
may not be familiar with your community,
so description should be as clear and detailed as possible.
Be sure that every question is answered thoroughly.
And if there are questions that you are unable to answer,
please provide an explanation about why that information is
unavailable.
If you happen to be looking on the DOJ tribal justice
site for the template, please note that the name of the file
is the sample tribal narrative profile template.
That is the same as the Tribal Community and Justice Profile.
So next we'll talk about the program narrative,
which is worth 55% of your application score.
This also has a 10-page limit.
And that 10-page limit includes the template text.
Your answer should be double-spaced.
This document must provide information about your tribe,
your tribe's victim service needs, and a description
of your proposed projects.
Please note that you must provide a complete response
to each question and enough information
so that reviewers understand your tribe's victim
service needs and how you propose
to use OVC funding to meet those needs.
If the program narrative fails to comply
with these requirements, OVC may consider such noncompliance
in our award decision.
If any of the sections in the template
are not applicable to your request,
please note, not applicable.
Please also note that you are not
required to use the narrative, however
you must address all the questions within the narrative.
And to download the narrative template,
please visit the link on your screen.
The program narrative template includes some questions
that you'll need to answer that are focused on program design
and implementation.
This starts somewhere around question number
four and five of the template.
Your responses to these questions
should include both objectives and activities
that are aligned with serving child victims of crime.
As you're writing this, please be
sure to be brief, concise, and clear.
Make sure that the information you provide
is consistent throughout your proposal.
Make sure to create solid goals and measurable objectives.
And your objectives should be SMART--
that is they should be specific, measurable, attainable,
realistic, and time-bound.
And also focus on setting a realistic timeline
to complete your project.
Now we'll move on and talk about the budget detail
worksheet, which is worth 15% of your application score.
DOJ has developed a budget detail workbook
that includes the demographic form, the budget detail
worksheet, and the budget narrative
into one single document.
The workbook is user-friendly and has been designed
to calculate your total.
Therefore we strongly encourage you
to use the workbook when completing your proposed
budget.
The fillable versions of the budget detail worksheet,
budget narrative, and demographic forms
can be downloaded from GMS, or the link on your screen--
grants.ojp.usdoj.gov/CTAS.
Only one workbook is required to be completed per application.
The demographic form collects important demographic
information that pertains to Purpose
Area 1 and only applicants applying for Purpose Area 1
should complete the demographic form.
So if you are applying for Purpose Area 6
but you are not also applying for Purpose Area 1,
you do not need to complete the demographic form.
However, your application must include both a budget detail
worksheet and budget narrative-- again,
for each purpose area for which funds are being requested.
If the budget detail worksheet and budget narrative
are not submitted for purpose areas,
the application will not be considered
for funding in that purpose area.
Make sure that in your budget you include costs for two
appropriate staff to attend at least three required OVC
trainings-- which I mentioned before--
the grantee orientation, the OVC mandatory training--
OVC mandatory training to be announced--
and a National Indian Nations Conference.
Also be sure that you properly link
all costs outlined in the budget detail worksheet
to your program narrative.
If you are interested in learning more
about completing the budget detail worksheet,
please note that there is a webinar on this topic
and it is currently scheduled for Thursday, January
31 at 2:00 PM Eastern time.
This slide, you'll find some tips that can help you
as you complete your budget.
Make sure you provide calculations and total
costs for each expense.
Make sure that you clearly link your expenses and your budget
to your proposal.
Ensure that you do not exceed the maximum amount of $450,000.
And make sure that you are only budgeting
for a three-year project.
All awards are only for three years.
And, unfortunately, extensions are not allowed.
All of your costs must be reasonable, allowable,
consistent, and applicable.
And if you're still not sure whether or not
a cost is allowable, I recommend that you
take a look at the DOJ financial guide
and also at the list of allowable and unallowable
activities in this fiscal year 2019, CTAS solicitation.
So here are a few reminders you should keep in mind when
drafting your key document.
Make sure that you use simple and concise language.
Make sure that your information is presentable and organized.
Be realistic about how you will achieve your goals.
Make sure that you get feedback from those
who may run the project.
We understand that oftentimes a separate grant writer that
may write your grant applications
and they are not the people that will actually
be working on the program if you're funded.
It's important that, to the extent possible,
the people writing the application
work with the people that are actually
implementing the program to ensure that your project will
be successful.
And make sure that the proposal is consistent with the Purpose
Area 6 goals and objectives.
Here are some more reminders-- make sure that you put yourself
in the reviewer's shoes.
Ask yourself these questions-- did you properly convey
the need for funding?
Is your application cohesive?
Did you use spelling and grammar checks?
Make sure that you configure your audience and review
criteria.
And if there are acronyms used that maybe are only
familiar to people in your organization,
you should be sure to spell them out the first time you
use them.
So on this slide, you'll see a list
of documents that are highlighted
in the solicitation.
And that should be included.
So earlier I talked about the three required documents.
These documents should be included.
And those documents are your project abstract,
your tribal authority to apply or tribal resolution,
disclosure of high-risk status, disclosure
of pending or active applications,
disclosure of lobbying activities,
and a direct cost rate agreement if you are requesting
that in your grant application, your financial management
system of internal control questionnaire,
and other attachments as needed, such as resumes
for key personnel, or if you've been funded under OVC before
and an approved strategic plan or logic model.
So even though your application can move forward for review
without you submitting these documents,
I highly recommend that you submit everything
that you can up front because you'll have
to submit many of them anyway.
If you don't submit some of these documents up front--
such as the tribal resolution or your disclosure
of pending applications-- we will ask for them later
and place a withholding special condition on your award
until we receive them.
So please submit as many documents
as you can up front so we can avoid any delays later on.
In a separate document, you should
include a high-quality project abstract
that summarizes your proposed project in 400 words or less.
Your abstract should be written for a general public audience,
submitted as a separate attachment with project
abstract as part of the file name--
and note that this will not count against the page limit
for the program narrative.
Your abstract should also be single-spaced
using a standard 12-point font such as Times New
Roman with one-inch margins.
Your abstract should include a brief description
of your product's purpose, the population to be served,
and the activities that you'll implement
to achieve your project goals and objectives.
It should be specific to the project proposed
for this purpose area, and you can find the templates
when you visit the link to the site noted on your screen.
You are required to disclose whether or not
you are currently designated as high-risk by any federal
grant-making agency in order to allow
for proper federal oversight of your CTAS award.
This disclosure should include information
about any status requiring additional oversight
by a federal agency due to past programmatic or financial
concerns.
If you are designated as high-risk by a federal
grant-making agency, then you must include the following
information in your application--
the name of the federal agency that
designated your organization as high-risk,
the date that that federal agency designated
your organization as high-risk, the name, phone number,
and email address of your point of contact
at the federal agency that designated your organization as
high-risk, and the reasons for the high-risk designation as
set out by the federal awarding agency.
There are three commonly asked questions
that we get related to this, so I'd like to go through those.
The first question is, how do I find out
if my agency is currently designated high-risk?
The answer to that is there is no central database
that you can reference to determine your high risk
status.
You are required to self-report that information.
The second question is, is there a form that you can fill out?
Unfortunately, applicants are required
to submit a letter or statement that outlines your designated
status.
There is not a form that you can fill out.
And the final question is-- if my agency is not
labeled as high-risk, do I still need to submit a disclosure?
The answer to that is, yes.
Are still required to submit a letter or a statement that
simply states that you're not designated as high-risk.
If you fail to provide a disclosure
with your application, a withholding special condition
will be placed on your award until we receive a response.
As part of your fiscal year 2019 CTAS solicitation,
you should submit an applicant disclosure
of pending an active award.
This disclosure or written statement
should include both direct applications
for federal funding, applications
to federal agencies, and indirect applications
for funding--
such as applications to state agencies
that sub-grant federal awards.
This written statement should include
the federal or state funding agency name,
the solicitation name, purpose area and project name,
and the point of contact information
at the applicable funding agency.
Access to your funds may be withheld
if this form is not submitted with your application.
This only applies to applications submitted
within the last 12 months that are still pending
or for active awards that are ongoing.
You'll also be required to submit a disclosure of lobbying
activity form--
that's form SF-LLL.
To download that form, you can access it
through the link on your screen--
OJP.gov/funding/ Apply/Resources/Disclosure.PDF.
And like some of the other forums I mentioned,
access to your funds may be withheld
if this form is not submitted with your application.
As part of your fiscal year 2019 application,
you will need to submit a financial management
systems and internal controls questionnaire.
The questionnaire helps OJP evaluate the adequacy
of your financial system.
It should only be completed by financial staff most familiar
with your organization's systems, policies,
and procedures-- such as your chief financial officer
or an equivalent--
in order to ensure the correct responses
are recorded and submitted to OJP.
You can download the form from the OJP website and the link
to that is on your screen.
In this section, we'll cover how to apply
for Purpose Area 6 funding.
Here's the application timeline--
it has some information that I've already covered--
again with solicitation, opens November 27, 2018.
It will close on Tuesday, February 26, 2019,
at 9:00 PM Eastern Standard time.
DOJ expects to award grants no later
than September 30th, 2019.
All project's dates will be on or after October 1st, 2019.
And please note that you cannot begin work on your project
until your budget has been reviewed and approved by OJP.
Additional information and/or restrictions
will be provided in your award package.
Here are some steps to make sure that you follow when you apply.
Particularly if you are a brand new applicant,
make sure that you acquire a DUNS number.
And DUNS stands for data universal numbering system.
Make sure that you acquire or renew your registration
with the system for award management
or SAM database well in advance of applying.
Make sure that you have an active GMS
username and password.
Verify your spam registration and GMS.
Search for the funding opportunity in GMS.
Register by selecting the Apply Online button
associated with the solicitation title.
And then submit your application.
For more information, you can review
section H of the fiscal year 2019 CTAS solicitation.
So this slide just shows you with the screen
will look like when you go to apply in GMS.
That will give you an idea of what to expect when you log in.
If you experience any issues with GMS,
please contact the help desk at the phone number or email
address noted on the screen.
As part of your application, you'll
be required to complete the standard form
424 online in GMS.
I'd like to offer a few quick tips for completing this form.
Make sure that the amount of federal funding requested
on the SF-424 matches the total amount
of federal funding requested in your preliminary budget.
Make sure that the individual identified
as the authorized representative on the form
is someone who has the authority to accept
the federal award and all of its obligations
on behalf of your tribe or organization.
If you're a first-time applicant,
make sure that you attach any official legal documents
to your application--
so those would be things like articles of incorporation,
501(c)(3) status documentation, or organizational letterhead
in order to confirm your legal name, address,
and employee identification number that you entered
on the SF-424.
And just as a reminder for current OJP grantees
that are interested in applying again--
if your tribe or organization has had a change
in its legal name or mailing address
since you last received an award,
please submit a grant adjustment notice, or GAN,
to update that information as soon as possible so that OJP
is aware of these changes.
Here are some additional tips to consider as you are completing
and checking your SF-424--
make sure next to type of submission
that you enter application non-construction.
That even if you are applying to refund
a program that's already been funded under CTAS before,
it's still new.
So make sure that if you're applying
for FY 2019 funding, that next to type of application,
you select, New.
For the descriptive title of applicant's projects,
you can name it whatever really you want to name it.
But we recommend that you use a OVC FY 2019 CJA Program.
The start date is October 1st, 2019,
and end date is September 30th, 2022.
The estimated funding amount is the same amount
that you requested in your budget detail worksheet.
And, again, the authorized representative
should be someone with the authority
to accept a federal award.
So in this last section, I will cover some tips and resources
that might be useful for you.
I recommend that you visit DOJ's dedicated CTAS
website for information--
that's www.justice.gov/tribal.
We have several webinars scheduled
during the open period of the solicitation.
Those webinars are supposed to be uploaded
to the tribal justice website.
However, with the impending shutdown,
there may be a delay in getting those posted.
And you can also find fact sheets
and frequently asked questions for the purpose areas
on this website as well.
There is an online guide available.
So on the tribal justice website--
link's below at the bottom of your screen--
the guide contains strategies that
can help you read and comprehend the CTAS solicitation, which
we understand is lengthy and can be quite complex.
It can help you coordinate or figure
out strategies so that you can coordinate a writing team.
It can help you identify and articulate
the needs of your community and help you generate and capture
ideas and solutions for your community.
This guide can also help you figure out ways
to organize key community players so
that you can successfully execute your proposed program.
So this is the FY 2019 CTAS webinar schedule;
we've had several so far.
There are three that are supposed
to be scheduled after this webinar,
including the budget detail worksheet completion webinar
that I mentioned earlier.
We just want to make sure that you
upload all of your relevant documents in GMS.
This is a checklist of all the documents.
We've discussed all of them already,
so I won't cover them again here.
But also note that there's a checklist in the CTAS
solicitation that has all of these documents listed.
Here's a list of important websites-- including
the website for oh OVC, the DOJ financial guide, that I
mentioned earlier, GMS, the link where
you can download key CTAS documents and templates,
the DOJ tribal justice website, and the OJP grants resource
guide.
For the OVC website as well as the DOJ tribal justice site
and OJP grants resource guide, I recommend
that if you haven't already, that you go to those sites
and sign up for email updates.
Here's some contact information if you
need technical assistance with submitting
your application in GMS.
There's the phone number and email
address for the GMS help desk.
And if you need any programmatic or general assistance related
to the solicitation requirement, you
can contact the DOJ response center.
And that phone number and email address are also on the screen.
So that concludes my presentation.
I will now open it up for questions.
Great, thank you, Yolanda.
We do have a few questions.
Can you begin delivery of services
during the 18-month period?
Or must the plan be approved before you
can begin to offer services?
All that matters is that your budget is approved.
You can offer services before the strategic plan is actually
completed.
Great.
Thank you.
Does the tribal resolution demonstrating authority
to apply need to be specific to each purpose area
that we are applying for?
Or can it be generalized to CTAS 2019?
It can be generalized to CTAS 2019.
Thank you.
Is the SF-424 specific to each purpose area?
Or can one SF-424 suffice for all purpose areas
being applied for?
It has to be specific to each purpose area.
You have a separate budget for each purpose area,
so the SF-424 will have a dollar amount that only corresponds
to one purpose area.
Great.
Thank you.
Is the deadline date going to be extended if the government
shutdown continues?
At this time, the CTAS deadline will remain the same.
If OJP is not operational during the government shutdown
and GMS is closed--
because that is a possibility--
there hasn't been a determination yet about
whether or not the deadline will be extended.
However, if that happens and you can't get through to GMS,
we are working with our leadership to make a decision
and we are pushing to have that deadline extended.
But ultimately, that decision has to be made by higher-ups.
So in a nutshell as of right now,
the deadline will not be extended.
However if we do shut down after 5 o'clock tomorrow
and GMS also shuts down, then we are
having discussions about the deadline being extended.
But please plan to the extent possible to still submit
your application by the deadline.
Thank you.
Can you please go over how we should fill out
the disclosure of lobbying form when we don't do lobbying?
OK.
You still fill out the boxes with your tribe's information,
but there are some boxes at the bottom where you have
to fill out that information.
You can just put Not Applicable, as it
applies to your organization, and sign it.
Great.
Thank you.
Where can we find the fact sheet for Purpose Area 6?
You can find that on the tribal community and justice website.
I'm going to go back to the slide
that I have on different websites.
The DOJ tribal justice website--
www.justice.gov/tribal.
You'll find fact sheets for all the Purpose Areas there.
Great.
Thank you.
Outside of CTAS, are there any additional funding
opportunities that tribes can apply for?
Yes.
Tribes can apply for many of the same opportunities
that other organizations can apply for.
So I encourage you to look at government-wide opportunities
that are available on grants.gov as well as on the OJP funding
resource center, which is also known as the grants resource
guide site.
The link to that site is on the screen--
the last bullet.
For DOJ specific tribal opportunities,
I also encourage you to check out justice.gov/tribal.
And in addition to that, earlier I
mentioned making sure that you sign up for email updates--
OVC, DOJ Tribal Justice and OJP grants resource guide.
You can sign up for individual updates
of all of the DOJ program office bureaus-- so OVC, BJA.
They have programs that aren't tribal specific,
but tribes can often apply for them.
They are eligible.
So I encourage you to take a look at those sites as well.
Great.
Thank you.
If a tribal consortium resolution of two tribes
is an applicant, can one tribe serve as a fiscal agent?
Or would the applicant be one tribe
on behalf of the entire consortium?
The applicant would be one tribe on behalf
of the entire consortium.
Great.
Thank you.
Why do we have to budget every year
for the National Indian Nations Conference
when the next one is in 2020?
So you don't have to budget every year for the Indian
Nations Conference.
The Indian Nations Conference is held every other year.
It's required for OVC grantees.
The first is a new grantee orientation.
I mentioned that that new grantee orientation--
most of the time it's held in conjunction with the Indian
Nations Conference.
Usually it's held for a day or two before the Indian Nations
Conference takes place.
OVC requires our grantees to attend the Indian Nations
Conference whenever it takes place.
So in that case, you would budget for the New Grantee
Orientation, which would also include the Indian Nations
Conference.
The second year, you'd budgeted for a mandatory training,
which is to be determined.
And the third year would be just for you to attend the Indian
Nations Conference.
Because if you already have funding
and you've already attended a New Grantee Orientation,
you don't need to attend that again.
Well we do require you to send representation to the Indian
Nations Conference.
Great.
Thank you.
And as it relates to grant funding,
if a government shutdown occurs, does it affect the grantees?
Would they be on layoff too?
It depends on how your program is run.
Generally speaking, your money that you receive in your grant
is allocated in whatever year you receive the funding.
So you still have access to your funds.
You can still run your program.
The only concern that you may want to consider
is whether or not you'll be able to draw down your funds.
Because a lot of times when the government shuts down,
GPRS, which is the Grant Payment Request System,
also shuts down.
If your tribe is able to float any expenses that you have
during the shutdown or if you're able to draw down
before the shutdown starts, then you
have expenses that you'll need to pay out
within the allowable 10-day period after drawing down.
Then you don't need to worry about your program
shutting down or having to lay off people.
But that's on a case by case basis.
It depends how your financial systems are set up
and your individual situation.
Great.
Thank you.
And a question about the 10-day draw
down that was mentioned earlier.
Can we obligate payroll until the end
of March as a result of a conference
that we are providing?
Are we able to draw down?
I don't know the exact answer to that.
I recommend that if you are current grantee
that you reach out to your individual grant manager
to talk about the circumstances surrounding your need.
Thank you.
And are supportive staff to investigators and prosecutors
enough to support the goal of this grant?
Supportive staff would come in the form of advocate
to a victimize child from start to recovery.
Yes.
You can still apply for support staff under this program.
Great.
Thank you.
Can you go over again what the page limit
is for the program narrative?
The page limit for the program narrative is 10 pages.
Thank you.
If we have a follow-up question, can we contact one of you?
Yes, but I recommend that you send your question
to the email address on the screen.
And if it warrants our response--
if the people at the Response Center
aren't able to answer your question,
they will forward it to me to answer for you.
Great.
Thank you.
The question about supportive staff
to investigators and prosecutors enough to support
the goal of the grant--
the supportive staff would come in form of advocate
to the victimized child from start to recovery--
they missed the answer to that question.
Could you answer that again?
Yes.
If the person is going to be a victim advocate for children,
you can apply under Purpose Area 6.
But keep in mind if the person is only--
and I don't say only as in it's not important--
but if they are only providing advocacy services
and they are not actually doing an investigation
and prosecution, you can apply under Purpose Area 7.
I encourage you to do that because the amount of awards
that we are able to find under Purpose Area 6 is significantly
less than what we can fund under Purpose Area 7 .
So if you're funding an advocate and they're not
performing investigation and prosecution duties--
even if their purpose is to serve children--
I recommend that you apply under Purpose Area 7.
Great.
Thank you.
Is a paralegal considered support staff
for the investigating prosecutor?
It can be considered support staff, yes.
Thank you.
If we completed a community needs
assessment strategic planning and logic model in the past,
can we use those?
You are welcome to attach them to your application
and we encourage that.
Whether or not those documents will satisfy the requirements
under a new grant is contingent upon a conversation
that you need to have with your individual grant manager.
Many times, previously completed documents
will satisfy those requirements under a new grant--
especially if they were just completed.
That determination is made on a case by case basis.
But we do encourage you to include those documents
with your application.
Great.
Thank you, Yolanda.
Thanks for joining and I hope you have a great day.
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