- Hi, I'm Rachael Woody with Rachael Cristine Consulting.
I have a How to Write a Bulletproof Grant Proposal,
using these eight tips.
My first tip for you is match the mission.
Make sure you're aware of the funding agency's mission
and even use some of the words they use
in your grant proposal to show that you've not only read
but have comprehended what their mission is,
and that your project aligns with their funding agency.
Tip number two, demonstrate a proof of concept.
Whether it's a proof of concept that you've tested out
within your own museum or archive,
or have seen done somewhere else,
definitely demonstrate, either written or visually,
that this project has been done in some form before
and that you know it will be successful.
This will help convince reviewers without a doubt
that this proposal and project can be done successfully.
Tip number three,
clearly define the project timeline and cost.
Many reviewers, myself included,
have seen proposals where the timeline, or costs
or both, can look like they've been made up.
Now, whether that's purposeful or not,
there are two things you can do to get around this.
One, actually go through and figure out how much time
you need and how much money you need.
Ask for bids, Google, talk to your colleagues
and figure out some real numbers, in terms of
what it costs for your project and how long it might take.
The second tip for this one, is to actually write
out the equation for how you got there and the proposal,
to show reviewers that you got
these numbers from a real place,
to figure out a feasible timeline and cost.
Which leads me to the next tip,
tip number four, collaborate
and give more bang for the buck.
Now, for funding, especially because it is so competitive,
proposals that use collaboration with other peer museums
or community partners, are that much more attractive.
That means the funding agency's funds go to more people,
and could potentially do more good.
For some of these projects, it's not possible
to have a partner, so if that's the case,
then going and committing to sharing your results
from this grand project can help you get around this.
Committing to presenting, writing papers,
and freely sharing all of the information pertaining
to this grant project, will help demonstrate
to the grant reviewers that you are committed
to sharing the benefits of this particular grant project.
Tip number five, letters of support.
Sometimes it's hard to tell if these are required or not.
If it doesn't say, I recommend doing at least two to three.
Some grant agencies will actually tell you who
they want the letters from, while others do not.
I recommend if you have the freedom to choose,
to definitely have letters of support
from any of the community partners that you're working with
and any of the peer museums.
If you're working with them,
that's definitely important.
If you're not working with them,
it still looks good to have peer, competitive museums,
acknowledge that your project has worth.
This will help grant reviewers see
that your grant project is perhaps, a cut above the rest.
Tip number six, money attracts money.
Now, when you're looking through the grant proposal,
it's important to check the requirements
to see if there's any sort of matching
that needs to be done.
Sometimes matching is very specific,
in that you need to bring in additional external funds.
Other times there's in-kind match allowed
where you can use a combination of internal funds
and internal personnel time, equipment costs,
et cetera to go towards the project.
An additional bonus would be, if you're tying
a couple of grants together for different phases
of the project, mention the grant money
that you may have already gotten,
or donor money that has been committed towards the project.
Or additionally, if you know you've got a phase coming up
after this, state where you intend to get the funds
and the likelihood of you getting them.
This helps show the grant reviewers that your project,
while it may be multi-phased,
is definitely supported financially
both by your museum and other outside funders.
Tip number seven is limit the jargon.
It is so easy for us as museum and archives professionals
to slip into our common vernacular.
And while it's important to demonstrate
that we are professionals
and we know what we're talking about,
sometimes our grant reviewers are not specialists
in whatever field or project we're proposing.
So, if you're using jargon, make sure you clearly define it
and be consistent in your wording.
Or, try and it avoid it all together
so that you can be very clear
in the project you're proposing.
Tip number eight, be sustainable.
Now, if you've got a multi-part process
or multi-part project, make sure that you clearly outline
that within the grant proposal and clearly demonstrate
how you will fund the project as it extends
beyond the lifetime of the grant you're applying for.
If grant reviewers see that the museum intends
to continue the project after the phase of the grant,
but doesn't understand how the museum will be funding that,
they'll be very hesitant to fund your project
as it looks like it could fail or prematurely die.
So, if that's the case for your project,
make sure that you clearly address
that for the grant reviewers.
Well those are my eight tips
to a bulletproof grant proposal.
Please visit rachaelcristine.com
to check out my grant acquisition and management services.
And, subscribe to this YouTube channel
to continue to get tips and tricks.
Thank you.
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