When you systematise your business,
  everything becomes possible.
  No more glass ceilings,
  your business will  continue to grow unabated.
  In our other videos, we've covered
  establishing the value  of your time in dollars
  and creating a 'stop list' containing
  the low value tasks you're  currently performing.
  This video is all about  taking a systematic approach
  to reducing your work load.
  Hey, my name is Sky  Stephens. I'm a Co-founder
  of the Association of  Professional Builders.
  We help builders to convert more
  of their leads into high margin contracts.
  It's known as the D.A.D process.
  Delete, automate, delegate.
  When you look at your stop list,
  add the time it takes you to  perform each task in minutes.
  This makes it easier to prioritise
  the tasks you want to offload.
  Starting with the daily  tasks that take the longest,
  if you use zero-based thinking,
  that is if you looked at  the task completely fresh
  as of today with everything you now know,
  is it important to your business?
  If it was deleted, would there  be a financial consequence
  either now or in the long term?
  Too often we find ourselves  performing routine tasks
  that are no longer important in a business
  that has grown and evolved over the years.
  Therefore, the first question to ask is
  can this task be deleted?
  If it can, fantastic, you've  just freed up some more time.
  If not, then the goal  of the next question is
  to help eliminate you  having to pay and manage
  someone else to perform an activity
  that can be performed on  autopilot day in, day out.
  Can it be automated?
  There are some great tools out there
  that allow more automation  than ever before.
  Products like Zapier can even
  connect different  cloud-based software products
  through API, which allows even  more automation to happen.
  Email auto-responders that  are found in CRM systems
  can reduce, but not entirely eliminate
  the time involved in  following up new enquiries.
  Subcontractors can now be  called up to site automatically
  by email or text message with  project management software.
  Accounting software like Quickbooks online
  can populate the actual invoice column
  in job budgeting software
  so that you always know if your  jobs are running on budget.
  There are many ways to automate  and reduce labour costs,
  but sometimes, in fact, most times,
  the tasks you're currently doing
  cannot be deleted or automated,
  which means there is only one option left.
  Delegate.
  Notice this is not even a question
  because even though you're a  superstar in your own business,
  the fact is, everything you do
  can be performed by someone else.
  Not as good as you maybe,
  but 80% is good enough when it comes
  to freeing up your time.
  All you need to do is create  a step-by-step process
  for someone to follow, and that's it.
  Freedom.
  This part is truly exciting.
  As boring as it may sound,  systematising a business
  will add more value to your company
  than doubling the turnover.
  So don't underestimate the importance
  or the scale of this task.
  When you systemise your business,
  everything becomes possible.
  No more glass ceilings,
  your business will  continue to grow unabated.
  Your role seizes to be Chief Technician
  and instead becomes Master Strategist.
  You'll spend your week consuming reports
  and making high-leverage,  important decisions,
  decisions like let's commit  to a marketing strategy
  on Facebook for six months
  and see if we can generate a 500% ROI,
  instead of taking a call from a client
  who wants to know why the  painter isn't on site today.
  Staff can deal with those  questions far better
  whilst protecting your time.
  So there you have it.
  Delete, automate, delegate.
  Start today by creating  the very first SOP,
  Standard Operating Procedure,
  the procedure for creating procedures.
  Once you've done that,
  you can delegate the  process of creating SOPs.
  If you've enjoyed this  topic on time management
  and would like to learn more
  about creating a systematised  building company,
  click on the link below.
     
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