When you systematise your business,
everything becomes possible.
No more glass ceilings,
your business will continue to grow unabated.
In our other videos, we've covered
establishing the value of your time in dollars
and creating a 'stop list' containing
the low value tasks you're currently performing.
This video is all about taking a systematic approach
to reducing your work load.
Hey, my name is Sky Stephens. I'm a Co-founder
of the Association of Professional Builders.
We help builders to convert more
of their leads into high margin contracts.
It's known as the D.A.D process.
Delete, automate, delegate.
When you look at your stop list,
add the time it takes you to perform each task in minutes.
This makes it easier to prioritise
the tasks you want to offload.
Starting with the daily tasks that take the longest,
if you use zero-based thinking,
that is if you looked at the task completely fresh
as of today with everything you now know,
is it important to your business?
If it was deleted, would there be a financial consequence
either now or in the long term?
Too often we find ourselves performing routine tasks
that are no longer important in a business
that has grown and evolved over the years.
Therefore, the first question to ask is
can this task be deleted?
If it can, fantastic, you've just freed up some more time.
If not, then the goal of the next question is
to help eliminate you having to pay and manage
someone else to perform an activity
that can be performed on autopilot day in, day out.
Can it be automated?
There are some great tools out there
that allow more automation than ever before.
Products like Zapier can even
connect different cloud-based software products
through API, which allows even more automation to happen.
Email auto-responders that are found in CRM systems
can reduce, but not entirely eliminate
the time involved in following up new enquiries.
Subcontractors can now be called up to site automatically
by email or text message with project management software.
Accounting software like Quickbooks online
can populate the actual invoice column
in job budgeting software
so that you always know if your jobs are running on budget.
There are many ways to automate and reduce labour costs,
but sometimes, in fact, most times,
the tasks you're currently doing
cannot be deleted or automated,
which means there is only one option left.
Delegate.
Notice this is not even a question
because even though you're a superstar in your own business,
the fact is, everything you do
can be performed by someone else.
Not as good as you maybe,
but 80% is good enough when it comes
to freeing up your time.
All you need to do is create a step-by-step process
for someone to follow, and that's it.
Freedom.
This part is truly exciting.
As boring as it may sound, systematising a business
will add more value to your company
than doubling the turnover.
So don't underestimate the importance
or the scale of this task.
When you systemise your business,
everything becomes possible.
No more glass ceilings,
your business will continue to grow unabated.
Your role seizes to be Chief Technician
and instead becomes Master Strategist.
You'll spend your week consuming reports
and making high-leverage, important decisions,
decisions like let's commit to a marketing strategy
on Facebook for six months
and see if we can generate a 500% ROI,
instead of taking a call from a client
who wants to know why the painter isn't on site today.
Staff can deal with those questions far better
whilst protecting your time.
So there you have it.
Delete, automate, delegate.
Start today by creating the very first SOP,
Standard Operating Procedure,
the procedure for creating procedures.
Once you've done that,
you can delegate the process of creating SOPs.
If you've enjoyed this topic on time management
and would like to learn more
about creating a systematised building company,
click on the link below.
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