Is your team struggling to get to their work done in the time you've got available?
Today we're going to help you build a battle rhythm that will make each day a
success! Welcome back and congratulations on taking one more step towards becoming
one of the great leaders of tomorrow. If managing our own time is hard, helping
our team manage their time to be successful can be even more difficult.
Today I've got five tips for you that will help you build a battle rhythm on
your team to make each day a success. And stay tuned to the end. I'm going to give
you a link where you can download our free leadership development plan
workbook and that will help you set your goals for the next two, five and ten
years and build a plan of action to achieve them. If you know anybody who's
in the military or has been in the military for any length of time, you've
probably heard them talk about the idea of a battle rhythm. And battle rhythm was
something I'd heard of the first ten or so years of my career, but never
really got to experience until I got to the Air Operations Center and started to
work with the daily planning cycle that we have there in the AOC. And I wanted to
look up a good, official definition for you guys to talk about battle rhythm, but
I couldn't find a really good, official definition that I thought really brought
the concept home for you, so I'm just going to stick with my Air Operations
Center example. And when we were in the AOC we would work every day, we'd be
planning the next days events so there's actually a 72-hour cycle but really for
simplicity sake we were basically planning the next day's events of what
missions were going to get flown and who was going to fly them and what all the
air air components and air forces in the theater were going to do that day. And we
were doing all that at the same time that we were doing command and control,
executing command and control on today's missions. And if it sounds like a lot of
moving parts in this planning cycle, this execution cycle, it was. But it workdd
because we had a battle rhythm, we had a plan going into making the plan everyday
and executing the plan everyday. The five tips I'm going to give you today are
going to help you take a look at the activities on your team and see if
there's a way you can build a plan to go into the plan everyday or a plan to go
into each day to really optimize your your time and your team's time and make
sure that you can get everything done that you need to get done. The first
thing you've got to do is map out your team's inputs and outputs. You've got to
have a really good handle on what's coming
in and what you have to put out. If those things don't match up, you're going to
have a really hard time. If your team is getting inputs in that don't that don't
cover all the things you have to put out in your output, your team is either going to
have to spend a lot of time chasing down those inputs and getting them to come,
getting them to come in the right way, or they're going to have to spend a lot of
time doing the research and the work figure out what you need to go into the
output. Now if that's part of your team's job. that's okay. You may have to take
some inputs and analyze or synthesize those and then turn those into outputs
and that's your team's job and that's great. But if you're not getting the
inputs in, the input information and you need to do your job to create the output
to need correctly, it's going to be a lot of extra work for your team, and that
could be where a lot of your team's time is going every day. So get a really good
handle on the inputs and outputs as the start of developing your battle rhythm.
Tip number two is to identify the tasks that go along with the inputs and the
outputs. And this may sound a little backwards, because most of what you do
and your team does every day is tasks. But the reason I didn't mention this first,
is that a lot of times, the tasks we're currently doing may no longer be aligned
with the inputs and the outputs. We might be doing things that are extra that we
don't need to do anymore or we might not be doing enough things
when we do the output the first time where we come back we have to do some
rework later on. So taking a good look at the tasks that go, that are necessary to
go along with the inputs of the outputs might be a place where you can
save some time on your team. It will also give you an idea of what
tasks might be able to be done simultaneously instead of sequentially,
or how you might be able to interleave the task to go along with the inputs and the
outputs between your different team members. So you can really be much more
optimal with your team members time. Tip number three is to assess how long it
actually takes to do each task and it's important to have a really good handle
on this because some days inputs come in late and some days the deadline for
outputs get moved up early and a lot of times those happen to be the same day for
various coincidental reasons. And that's really frustrating to deal with, so
understanding how long it takes one person or even a team of people on your
team to do each task will give you a lot more flexibility when real-world events
pop up and you have to make a decision on how do we get our daily tasks done
while still responding to this one-off thing that popped up. And it's also going
to give you a little bit of insight, once you understand
how long the task really takes to do. This gives you a little bit of insight
into if I need to do this task quickly, can I throw more people at it or is it
one of those things where actually putting more people on it will actually
make it take longer because of the confusion, the learning curve going on. So
get a really good handle on how long it takes your team to do each task in a
normal day situation. Tip number four is to map it all out. I'm a really visual
person, so laying these kinds of things like inputs and outputs and task
durations on a calendar is very helpful for me to get an idea of the
interactions between those things. Take the case of if I get a deadline at noon,
I get the inputs at 11:00, and it takes my team three hours to get something
done, now I'm already starting at a two hour disadvantage when that input comes
in. So I've got to figure something out here, whether it's to go negotiate the
input or the output or how many, or decide I can put more people on this
task to get it done in just an hour, That's a little bit of an extreme case,
and I'm not saying go out and map every minute of every day for each of your
team members, but having a really good understanding of inputs outputs and task
durations will give you a good idea of how you can go through and either,
renegotiate input deadlines, output deadlines, or make smart decisions about
how many people you put on a task and which people you put on a task depending
on how important it is. The last tip I have for you today, and this one's really
important, is once you've got the battle rhythm figured out go communicate with
your team. Set those expectations. Show them how the inputs, outputs and the
tasks align and show them where they've got flexibility to make choices as long
as they make the output deadline. It's always a good idea to go talk to the
people who are actually doing the tasks and make sure you've got a good handle
on how long the task takes. So go communicate that to your team, get
their input and if you have to make a few changes so that you can make some
tasks interleave a little better or make some things work simultaneously instead
of sequentially, that their info can be valuable to make that battle rhythm work
even more smoothly as you carry it forward. Now we've talked about this in
such a way that it's a daily battle rhythm, and don't worry about it if your team
doesn't have a daily rhythm. You may go look at your inputs and your outputs in
your task and you may not see a correlation to a day. Your time scale
maybe a longer time scale or maybe a shorter time scale, but more likely it's
probably longer. Your time scale for inputs, outputs and tasks may be more
like something like a week or a month or an even longer time
scale especially if you're doing creative work or project-based work. But
these tips will still work for you. So go take a look at your inputs and outputs
and then see what kind of time scale that correlates to, whether the daily,
weekly, monthly or even on a project basis. Once you have a good handle on
those inputs and outputs, now you can work with your team to develop that rhythm to
meet that time scale no matter what it is. If you found this helpful please like,
comment and share with a friend or co-worker. Click on that link below in
the description. That will take you to where you can download our free
leadership development plan workbook and that will help you set your career goals
for the next 2, 5 and 10 years and build a plan of action to achieve them. If you
have any business or leadership questions, we'd love to hear from you.
Leave us a comment or email us at info@evilgeniusleadership.com.
evilgeniusleadership.com is also where you can find out all of our coaching and
training programs, so if you want to get some one-on-one work on your leadership
style or bring us in to work with your team,
contact us we'll set you up with a free consultation and see how we can help.
Thanks for watching today, I really appreciate it. And remember the future is
out there, lead the way!
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