MARY JO GIOVACCHINI: Good afternoon, everyone, and welcome to today's webinar, Vision
21: Linking Systems of Care for Children and Youth State Demonstration Project. Hosted
by the Office for Victims of Crime. At this time,
I would like to introduce, Stacy Phillips of--with the
Office for Victims of Crime.
STACY PHILLIPS: Hi everyone, thank you, Mary Jo. So, if we take a look at our first slide,
we can go over the agenda. The agenda follows
the flow of the solicitation, so it would be good to
have a copy of it in front of you if you would like to follow along. We'll go over our purpose,
eligibility, partnerships/collaboration. We'll go through the goals and objectives. We'll
talk about phase one and phase two. We'll talk
about any special considerations, critical application
elements, how to apply information regarding the awards and then Q & A at the end. If you
would do me favor when you type in questions or even during your registration, if you can
type in your states that you're affiliated with,
we would greatly appreciate it. Next slide. So taking a
look at our purpose and background, this project continues the department's mission by
developing additional models for coordinated responses to affectively identity and assess
child and youth victims, and provide comprehensive
services. This project was originally funded in
2014 with two demonstration sites. They are currently Virginia and Montana with a concurrent
national evaluation. We are expanding the project at this time to include up to two
more states into the existing demonstration project. This
will help to better establish lessons learned, that
can be replicated across the Nation. Next slide. Taking a look at eligibility, public
agencies for example, state agencies, federally recognized
Indian tribal governments as determined by the
Secretary of the Interior, and units of local government are all eligible to apply. Units
of local government may partner as co-applicants, when
necessary to achieve the goals of this solicitation, however, a lead agency must be identified.
Under partnerships and collaboration, lead applicants must partner with a collaborative
body that includes at a minimum, victim services, for example, law enforcement; health
services; juvenile justice; courts; judges; educators and child care; families and community
members; community-,cultural-, and faith- based groups; and other state, tribal, and local entities.
Keep in mind, that partners should
collectively have expertise in victim services, including victim compensation, child and youth
victimization, child welfare, juvenile justice, law enforcement, mental health, law as it
pertains to this population, information technology, and
other key components identified by the applicants. These partners reflect many of the systems
that interface with youth and families on any given day.
While, each state may approach these issues somewhat differently and may engage
unique partners, OVC expects that as a--at a minimum,
the following systems are all active participants.
Partnerships and collaboration, this is a
requirement that our demonstration sites, technical
assistance provider, NIJ-funded evaluation, and OVC all collaborate on going throughout
the life of the project. All partners must fully participate
with the concurrent national evaluation. This is
very important as it is a demonstration site.
Moving forward to talk about goals and objectives,
you can refer to page six, on your solicitation. The primary goal of this solicitation is to
improve responses to child and youth victims and their
families by providing consistent, coordinated responses that address the presenting issues
and full range of victim needs. This goal will be
accomplished through the following objectives. Objective one, establish a collaborative body
or network of stakeholders. This must consist
of all the relevant systems--child welfare, juvenile
justice, victims services, for example, professionals, community groups and stakeholders,
including families that have interfaced with the system. It is expected that these child
youth family serving entities from across the state
will convene to develop a plan for collaboration and
communication moving forward. It is also expected that there will be meaningful involvement
from families and communities so that the project is guided by the needs of victims
and survivors. Objective two, conduct a gap analysis
and needs assessment. States will work with its stakeholders and an OVC-identified technical
assistance provider, to more fully identify all of
the relevant systems and stakeholders, review and analyze existing policies and protocols
of the partnering agencies and to identify strengths,
and gaps, and services, and resources. The gap
analysis and needs assessments process will allow states to identify strengths, gaps,
and areas of improvement. The findings from the gap analysis
and needs assessments will help formulate each state's strategy. Objective three, develop
a strategy. States will continue to work with its
stakeholders, and an OVC-identified technical assistance provider to develop a strategy
based on the state's needs and resources. This strategy
will also include developing a systematic method
to screen for victimization across entities. Developing protocols and procedures to ensure
children and families receive appropriate services and delivering staff training to
implement and sustain the practice statewide. And last objective,
number four, implement the strategy. States will continue to work with its stakeholders
and an OVC-identified technical assistance provider
to implement the strategy, grow its network as needed, identify and make changes as needed,
identify lesson learned to share broadly, and identify how the program will be sustained
after OVC grant funding has ended.
The demonstration
project will be conducted in two phases. The planning phase is phase one, consisting of
15 months. The implementation phase is phase two,
which would consist of 5 years. During the planning phase, participating states will
conduct a thorough needs assessment, including working
with their collaborative body and network of
stakeholders, to more fully identify all of the relevant systems and stakeholders. They
will review the existing policies and protocols
of the partnering agencies, to identify strengths and
gaps in services and resources, and to determine which agencies should be better linked. Based
on these findings, the states will then develop a plan to provide screening and services and
the corresponding training and assistance necessary
to achieve this for child and youth victims across all relevant systems. OVC anticipates
the inclusion of innovative, evidence-based methods to accomplish these tasks and to address
service gaps. Using the lessons learned from the work with the two--first two state sites,
the OVC-funded technical assistance provider will
work extensively with participating states throughout phase one to assist with establishing
a robust stakeholder network. Building capacity
of program staff, to facilitate collaborative meetings and decision making processes and
provide effective leadership on this project, providing peer-to-peer learning opportunities,
designing and implementing a thorough needs assessment in developing the strategy.
In phase two, participating states will implement the
strategy from phase one. The OVC-funded TA provider will continue to support the state
during their implementation effort. Refinements to
the strategy and its implementation will be made
throughout this phase to ensure the methods employed are as successful as possible.
Deliverables: During--This will include the following--A routinely updated list of network
stakeholders and a memoranda of understanding or letters of commitment to demonstrate their
project support, involvement, and active participation. A timeline of scheduled meetings, list of
participants, and action items taken from meetings held. A formal plan for network
collaboration, communication, and growth, including milestones of the plan. A completed
gap analysis or needs assessment in the form of
a report. A written strategy that outlines the state's
plan to implement the program including milestone updates and key findings of victimization
screening tool for use by all stakeholders, draft and final versions. A response protocol
that outlines the roles and functions of participating
agencies and stakeholders. A timeline of trainings and training materials delivered
incrementally and statewide. And contributions to a
national scope, lesson learned compendium, developed by the TA provider an active
participating including joint presentation at national conferences.
OVC will give special
considerations to applicants that have experience conducting comprehensive planning to respond
to child and youth issues using multidisciplinary partnerships, community and family
partnerships, balanced approaches, and data-driven strategies that demonstrate a desire to expand
their effort, to strengthen the response to child and youth victims across systems. Examples
of such initiative include the models for change
and the national policy academies on juvenile justice, behavioral help, and trauma organized
by the Office of Juvenile Justice and Delinquency Prevention and by Policy Research Associates.
Critical Application Elements, these include the
following. The Program Narrative, including the statement of the problem, project design,
and implementation, and capabilities, and competencies.
A project timeline MOUs and letters of commitment, budget detail worksheets, and
budget narratives, and you can see on page 27 of this
solicitation for a breakdown for the scoring that takes place during the review.
How to apply. Please refer to section, "How to Apply," on
page 32. All applicants must register in and submit
application through, Grants.gov. Submit application at least 72 hours prior to the application
due date. And I'm going to say that this is extremely
important because if you have issues, when you
are submitting your application, if you do not have a valid reason that is technical
based, your application will not be accepted. The following
conditions generally are insufficient to justify late submissions. Failure to register in SAM
or Grants.gov, in sufficient time. What we know is
that registration or renewal can take as long as 10 business days as well as transfer of
information from SAM to Grants.gov can take up to 48 hours. Failure to follow Grants.gov
instructions on how to register and apply is posted on its website. Failure to follow
each instruction in the OJP solicitation and technical
issues with the applicant's computer or information technology environment such as
issues with firewalls or browser incompatibility; all
of those are generally insufficient to justify late submissions. For the award information,
OVC expects to make up to two awards to two states
of up to $500,000 to cover phase one, which is
fifth--a 15-month period for awarded up to $1 million. OVC expects to make awards for
a 15-month period of performance to begin on October
1st in 2017. For information regarding funding for phase two, please refer to your
solicitations on page eight. In talking about the
cooperative agreement, this is very different than a grant. OVC will enter into a cooperative
agreement with successful applicants to ensure involvement in key decisions and direction
of the project. In furtherance of the goals and objectives
described, OVC's role will include the following. Reviewing and approving major plans
including changes to such plans and key decisions pertaining to project operations,
reviewing and approving major project generated documents, gap analysis, needs assessment
tools, screening tools, training materials, publications, providing guidance on significant
project plans, and participating in project-related training events or meetings, selecting a training
and technical assistance provider to guide and
advise state efforts. As the cooperative agreement, OVC will be conducting this initiative and
project together. Again, as we enter into the question and answer portion of this webinar,
please type in the state that you are from with your questions.
And even if you don't have a question,
if you wouldn't mind providing us with the states that are listening to this webinar right now,
we would greatly appreciate it.
MARY JO GIOVACCHINI: So, what--at this time, we are going to start the question and answer
portion of the webinar. Please, if you do have any questions submit them in the Q & A
and we will address them here.
We do have our--a
question that came in a little earlier. "Can the lead
applicant be public state university?"
BETHANY CASE: And OVC's response--this is Bethany Case. I'm a colleague of Stacy's,
also working on this program. And we'll just refer
you back to page one of the solicitation. OVC
really wants the lead applicant to be a unit of government that has the ability to convene
all of the necessary partners and--enter into--the
necessary memorandums of understanding, but other
partners are certain--certainly welcome as co-applicants to achieve the goals of the solicitation.
MARY JO GIOVACCHINI: Okay. At this time, we do not have any other questions, but I'm
obviously going to give you guys a little bit more time to see if you have anything.
Oh, "can you please discuss more how the funding awards
will be--what that process will be like for phase two?"
BETHANY CASE: Sure. And, Christine Gems, this is Bethany again. I'm going to refer you
back to pages--to pages--on pages five in the solicitation and page eight in the solicitation.
While, we envision this project as being long-term, which spans a total of six years, we have
to make those decisions on an annual basis because
that's how our funding is appropriated and we
have to seek approval from leaders every year. But for the exact language, please refer to
page five and page eight to, kind of, give you
an idea of the long-term vision for this program that we
have. And so, through the solicitation, we envision making two additional awards; so
bringing two states onboard for this effort, that Montana
and Virginia are already a part of. And if all
goes well, then we would like to--after phase one, planning is successfully concluded, continue--
provide supplemental funding to be able to continue the program.
MARY JO GIOVACCHINI: Before we move on to our next question, we are receiving some
questions in the chat box. If you could please submit this to the Q & A, it just makes it
a lot easier so we are--make sure that we don't
miss anybody. And with that said, there's also a
question about "where to download the solicitation." If you give me a few minutes, we'll go
ahead and we'll submit the URL in both the chat and the Q & A tab so that you can have
it, but it is located on ovc.gov under grants and funding.
You'll see the solicitation listed there, but we'll
also provide you the URL. So, we do have a question here. "Can the lead applicant be
the State Health Behavioral Health Agency?"
BETHANY CASE: And absolutely from, Greetings Texas. Certainly, you--we just again
referring you all back to page one, and similar to the answer that I gave above--I'm checking
the pages exactly. Similar to the answer that
I gave about the university, but actually not. Page one
of the eligibility, says as long as you are a public agency and that you have the ability
to convene all the necessary partners, that you can get
all those folks onboard, that you--but, yes, you could--
that could certainly be a lead agency. And let's see. Earlier in the Q & A, I provided
the link for the solicitation and a response to Donna.
And I see Donna has another question. "What do you
mean by victim? Are you referring to a victim of a crime or a child who is removed due to
abuse and neglect be considered a victim for the
purpose of this grant?" And, Donna, we encourage the state to tell us how they want to define
the scope for this project but it could include both of
those issues that you described. So, we're really encouraging folks to think broadly
for the purposes of the solicitation. And, Gina, has
a question. "May applicants focus their application on a specific type of victimization or victims
of a specific crime or must the application focus on
children and use victimization of any and all types?" And, Gina, it must focus on child
and youth victimization of any and all types.
And, Joe, "if a collaborative group does not presently
include a discipline, for example, law enforcement, may they submit strategies to engage that
group?" Joe, yes, absolutely. You may like to, you know, of course, reference the areas
of the solicitation that talk about the partnerships
that we are requesting. Page one and page five, and
page six. And just note that the scoring on page 27. Just really familiar--familiarize
yourself with what that scoring will look like and
then refer back to those areas so that you kind of have a
sense of how these areas will be weighted.
BETHAN CASE: Yeah, you want to read that?
MARY JO GIOVACCHINI: There's a question here, "should the population of child victims be
specific, that is victims of child sexual abuse, or does it need to be more broadly defined?"
BETHANY CASE: And, Rachel, it needs to be more broadly defined. It needs to--it need
to tell us in your--okay. Jo, if...
BETHANY CASE: Okay. I need to stop reading the questions and just focus on one at a time.
It's so exciting. So, Rachel from South Dakota, yes, it needs to be more broadly defined.
But define that in terms of what your state has
identified the problem has been, but it also needs to be
grounded in research and recognizing that kids experience multiple types of victimization
and abuse and neglect.
BETHANY CASE: And then, Jo, clarifying. Proposals must focus on child victims of one or
more types of crime but do not need to focus on all types of child crimes. So, Jo, I would
just say that similar what we just described to
Rachel, tell us what the problem is in your state. And,
but also, you know, be sure you read in the solicitation where we're asking for you to
demonstrate what the problem is with data and research and what's affecting kids. But
we--the theme is--all really what we'are getting at
is our goal is to align all of the child and youth serving
organizations within a state to meet the needs of kids and families and caregivers, and not
excluding those services to certain types of type--crime types.
MARY JO GIOVACCHINI: At this time, I don't see any questions. I am going to go ahead
and check the chat box just to see if there's
anything that was missed. We do have a question, "about
the page limit for the narrative and somebody saying that they could not find that," but
we're trying to look at the solicitation and see
exactly where it may be. My apologies. If you can just
give us a minute or two.
BETHANY CASE: We may not have put a page limit in here. Goodness. So I'm going to say
that--can we request that this answer be asked by email to the contact on the solicitation
so that we can follow up to be sure we get them.
STACY PHILLIPS: Good answer.
MARY JO GIOVACCHINI: And right now, I am showing a screen that has contact information
for Lindsay Waldrop. She is the Victim Justice Program Specialist, and you may email her
with any questions that you have at the end of
this webinar that we--don't have time to address or
anything else that you think of. The program narrative is--information about that is listed
on page 12 of the solicitation, I believe. Sorry,
we are still looking for--your project abstract-- information about the project abstract is
listed on page 12 of the solicitation and information.
BETHANY CASE: We may have to do an addendum to clarifying things--what's left out, but
generally...
STACY PHILLIPS: Okay.
MARY JO GIOVACCHINI: Okay. So we will--yeah, Lindsay can get that information to you
once it's clarified. And at this time, I don't believe there are any other questions in the
queue. I was kind of giving you some time as we look
for the page for the narrative information. But I'll
give you a couple--a couple more seconds to see if there's anything else that comes to
mind that you would like to ask. And if not, then we
would end this webinar.
BETHANY CASE: Uh-hmm. Maybe a few minutes, just to--because we're pretty early.
MARY JO GIOVACCHINI: Yeah. And while we're waiting, as a reminder, the slides--the
recording, the slides, and a transcript will be posted to the OVC Website, which is ovc.gov
in approximately 10 business days. Everybody
that registered for the webinar will receive an email
when that has been posted and the email will contain direct links to all of those items,
so you will be notified as soon as possible when that's
been done. You can also view the solicitation at
ovc.gov under the Grants and Funding tab. You'll see the Linking Systems solicitation
there. The URL for that solicitation has also--have
been included in both the chat box as well as the Q
& A box. So you can go to it directly from there or you could actually copy it and save
that for yourself. We do have a question here. "Is
there any way to see what the current sites have produced?"
BETHANY CASE: So, Marisol, I would--this is Bethany again. Hello. And where was--it was Craig.
MARY JO GIOVACCHINI: It was Craig.
BETHANY CASE: Sorry, Craig. We provide in the solicitation links to a couple of documents.
So I'm going to start with the paper shuffling, but I'm going to just locate those two pages
of the solicitation for you to write down and then
refer back to and download. So we have a couple of
documents that have already been produced through the--through the projects so far.
So on page 13, about three quarters of the pit--the page
down, you notice there's something called,
"The Guiding Principles." So that's something that's been developed through this project so far.
And then there is also a--some information, I
think, on our website. Yup, on page five of the
solicitation, it provides the link to some more information about the status of the program.
BETHANY CASE: And let's see.
MARY JO GIOVACCHINI: "Are there any substance..."
BETHANY CASE: Sustainability?
MARY JO GIOVACCHINI: Yes, "sustainability plan requirements be on the funding period?"
BETHANY CASE: Let's see. Do we write a final--yes. So, Marisol, I see--I'm going to answer
Marisol--both of Marisol's questions kind of at the same time.
BETHANY CASE: Sure. So Marisol's other question is "do we write the proposal for the 6
years or for the 15-month period only?" So we would encourage you to--I mean, the full--the
funding, the scope of the funding for the first phase is for 15 months. But if you and
your partners have plans--have some ideas about
how you would implement in the future, certainly include that because that would strengthen
your proposal and demonstrate your strong partnerships and your--and your plans or some
ideas. And sustainability plan, well, that would
be something that we would want to explore with you all during the life of the project;
how to sustain this effort beyond the life of the
grant. So there are no requirements that you need to
include in your proposal, but is--that is certainly a critical topic that OVC and your
Technical Assistance Providers will work with you to
figure out.
MARY JO GIOVACCHINI: We do have another question "about page limits per--anything
beyond the narrative such as the budget narrative and the abstract." Again, it does appear that
that information was not included in the solicitation. So if you could please email that question
directly to Lindsay. Her email address is currently showing on the slide that is up
right now. She will be able to address that question
for you. We apologize for that oversight.
BETHANY CASE: And there is one thing to add to that--this is Bethany, just jumping in--that
on page fifteen, under number four Budget and Associated Documentation, there is a budget
detail worksheet that's included there. So that is a form, and I believe that folks are
strongly encouraged to use the current form to submit
their application.
MARY JO GIOVACCHINI: These are some really good questions. Thank you so much.
BETHANY CASE: These are fantastic questions!
MARY JO GIOVACCHINI: Again, we're--we don't have a lot here in the queue. So if you
haven't done so already, and you're--you would--you don't mind doing so, could you please tell
us what state you are from? We'd really appreciate that.
BETHANY CASE: We're just curious.
MARY JO GIOVACCHINI: Yes. Not going to impact you in any way.
BETHANY CASE: Nope, not at all. And we might even mute the phone and stay on for a few
minutes, so you don't hear our paper shuffling.
MARY JO GIOVACCHINI: So we just have another question. This is great. "As we apply for
this and thinking long term into phase two, is there any rough approximation available
for award size per year, giving current assumptions
with the existing two states that are either just starting
or approaching that phase?"
BETHANY CASE: Yes. So, previously, and this is public information. So on OVC's website,
there is also--so there is a Grants and Funding page, and you can see what funding opportunities
there are, but you can also see who has gotten what award and for how much in the past. So
I'm telling you public--publicly accessible information,
but the states were given--we kind of divided this up into 15-month increments, the planning
phase and then the subsequent implementation phase. And generally up to 500--up to $500,000
was provide for each 15 month implementation phase. But again, it's very early in the program,
and we would also encourage states to convey what the need is and what resources you need
to meet that need.
MARY JO GIOVACCHINI: All right. It does not appear that we're going to be receiving any
another questions at this time. So on behalf of Stacy and Bethany and all of OVC, we would
like to thank you so much for joining today's webinar,
and we look forward to receiving your proposals. Thank you and have a wonderful day.
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